Privacy Policy
Last updated: October 23, 2026
This policy describes how Tristelune ("we", "us") collects, uses, shares and protects personal information in the applications published under the tristelune.org domain, including Computer Enhanced Succession Wars, Club de JiuJitsu de Longueuil, TTRPG Assistant and Threadweaver (the "Applications").
1. Information we collect
- Google account information: when you sign in with Google, we receive your name, email address and profile picture.
- Gmail data: if you grant access, we read the email messages needed for the feature you use, and we send email on your behalf only when you request it.
- Google Calendar data: if you grant access, we read your calendar events and create or modify events only when you request it.
- Content you provide: text, game data, campaign notes and other information you enter in the Applications.
- Technical data: server logs (IP address, browser type, date and time of requests) used for security and troubleshooting.
2. How we use your information
- To authenticate you and maintain your session.
- To provide the features you request, such as scheduling sessions in your calendar, sending invitations or notifications by email, and reading related messages.
- To generate AI-assisted content (for example, game master responses, summaries or suggestions).
- To secure, maintain and troubleshoot the Applications.
We do not sell your information, use it for advertising, or build user profiles for marketing.
3. Use of artificial intelligence
Some features send content to a third-party AI model provider to generate responses. This content may include text you enter and, when a feature requires it, excerpts of your Gmail or Google Calendar data. Only the minimum data needed for the requested feature is sent. The provider processes this data solely to return a result to us and is not permitted to use it to train its models.
We do not use Google user data to develop, improve or train generalized or non-personalized AI or machine learning models.
4. Google API Services User Data Policy
The Applications' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular, Google user data is:
- used only to provide or improve user-facing features that are visible in the Applications;
- transferred to third parties only as needed to provide those features, to comply with the law, or as part of a merger or acquisition with your notice;
- never used or transferred for serving advertisements, including retargeting or personalized ads;
- never read by humans, unless you give explicit consent for specific messages, it is necessary for security purposes such as investigating abuse, or it is required by law.
5. Sharing
We share personal information only with:
- our hosting provider (Hetzner, servers located in the European Union), which stores the Applications' data;
- our AI model provider, as described in section 3;
- authorities, when required by law.
6. Retention
Gmail and Calendar data is processed when you use a feature and is not stored beyond what the feature requires. Account information and content you create are kept while your account is active and deleted within 30 days after you request account deletion. Server logs are kept for a limited period for security purposes.
7. Security
Data is transmitted over encrypted connections (HTTPS). Access tokens and stored data are protected by access controls limited to what is needed to operate the Applications.
8. Your rights and choices
- You may request access to, correction of, or deletion of your personal information by contacting us.
- You may revoke the Applications' access to your Google account at any time at myaccount.google.com/permissions.
- You may withdraw your consent at any time; some features may then become unavailable.
Where applicable, these rights are provided under Quebec's Act respecting the protection of personal information in the private sector, Canada's PIPEDA and the European GDPR.
9. Children
The Applications are not directed to children under 14. We do not knowingly collect their personal information without parental consent.
10. Changes to this policy
We may update this policy. The date at the top indicates the latest revision. Significant changes will be communicated in the Applications.
11. Contact
Person responsible for the protection of personal information: Yan Periard
Email: yan.periard@gmail.com